Whether you’re content running a small-scale cleaning business as a solopreneur or trying to focus on business growth rather than the actual cleaning service delivery, time is always going to be your most precious resource.
This is just one of the many reasons to invest in cleaning billing software. It can help you streamline your invoicing process so that you can remain as productive as possible. Plus, it helps you get paid faster while strengthening client relationships and reducing errors.
But, not all cleaning service invoicing software is created equal. You need to empower yourself with the best cleaning business invoicing software to reap all the AR automation benefits.
Read along below as we walk you through the most important things to look for in a billing solution for your business. Or, save yourself the time and set yourself up for success with InvoiceSherpa, the #1 AR automation software for cleaning businesses worldwide.
Our system provides a frictionless payment experience for your customers while enhancing your cash flow and saving you stress on manual invoicing processes. Try it free for 14 days and see while cleaners everywhere trust InvoiceSherpa!
First things first, what is AR automation software going to do for you that makes it such a powerful investment in your cleaning business? Let’s take a look at some of the accounts receivable challenges and how automation can help.
You might have already begun to experience some of the frustrations of manually billing your clients, from errors to wasted time and delayed payments.
Cleaning businesses often deal with recurring services, and creating the same invoices over and over wastes valuable time. You’re far better off learning how to set up recurring payments, and that requires an automated invoicing system.
But most importantly, poor manual billing processes are often how cash flow problems start. Paper invoices or basic spreadsheets makes it difficult to track who has paid and who hasn’t, which can lead to delayed payments and cash flow issues.
There’s also the issue of miscommunication with clients. A poorly organized invoice can confuse customers about the services they’ve been charged for, leading to disputes or delayed payments.
Whether you handle residential clients or large commercial contracts, manual invoicing simply doesn’t cut it for cleaning businesses seeking to operate at scale. That’s where cleaning billing software comes into play.
Automation is a game-changer for cleaners who want to streamline their invoicing process to get paid faster, save time, and strengthen client relationships all at once.
No more manual entry or chasing clients for late payments - an overdue invoice reminder email can accelerate your cash flow cycle while freeing you from the frustration of having to send these reminders out yourself.
Meanwhile, integrated payment options speed up the process of getting paid since clients can choose from a variety of options - sometimes, setting up recurring payments so they only have to settle an invoice once!
You can also align your invoice templates with your brand for a more polished and cohesive client experience. This, coupled with better transparency, will reduce the likelihood of disputes and ensure your clients stick around for the long haul.
You’ll have unparalleled clarity into your company’s financial health as well when you leverage software with advanced reporting capabilities and automated accounts receivable reconciliation.
But like we said from the start, you need to take the time to weigh your options and make sure you’re getting the optimal cleaning business invoicing software for your specific needs.
So, what separates the best cleaning service invoicing software from the rest? Ultimately it comes down to looking at the capabilities you’ll gain access to, integration with payment processors and accounting software, ease of use, customization, and cost.
The whole point of cleaning billing software is to automate repetitive, time-consuming tasks - so learning how to automate accounts receivable should be effortless with the software.
The software should let you automatically generate and send invoices after each cleaning job or on a recurring schedule. Better yet, it should automatically send out reminders for overdue invoices via text or email to help you get invoices paid faster. See if you can automate the process of tacking on maximum invoice late fees by state as well for these late bills.
Of course, it needs to automatically reconcile payments over into your accounting software and close out invoices as well. We have a detailed guide on all the different accounts receivable automation use cases worth exploring if you’d like to learn more.
Your invoices should reflect your business’s branding, from logos and fonts to specific details about the services provided. This means you need to have the freedom to customize invoices accordingly, right down to the late fee notice on invoice.
We said from the start that time is your most precious resource, and nobody wants to spend hours learning new software. A quality cleaning billing software empowers you to navigate all the features and capabilities fast.
A clean interface with minimal clicks to create, send, and track invoices can save time, helping you focus on the more hands-on aspects of your business. This will also help minimize errors, which is of the utmost importance anytime you’re dealing with finances.
Some clients might want to pay via credit card, while others prefer directly from their bank account or through a provider like PayPal. Many who pay for cleaning on a recurring basis want to set up repeat payments rather than having to deal with a bill every month or bi-weekly.
This is to say that the software you choose should support a variety of payments. This doesn’t just strengthen client relationships, it helps you get paid faster. Think about it - the less friction there is for a client to pay, the faster they’ll do so!
A good invoicing system doesn’t operate in isolation. It’s one piece of the puzzle when it comes to managing your finances, which is why you need to make sure it integrates seamlessly with your accounting system of choice - be it Quickbooks, Xero, or Clio.
This reduces the need for double data entry, as invoices, payments, and financial information will automatically sync with your books. Trust us, you’ll be glad you have this capability when tax season rolls around!
We know you’re trying to keep costs in check, but we want to warn you against choosing the cheapest option in your cleaning service invoicing software. You almost always get what you pay for.
The accounts receivable automation solution costs should be looked at as an investment for the way it speeds up your cash flow cycle, saves you time, and enhances client satisfaction.
You can also think about it like this - it’s far more affordable than hiring an in-house team member to manage finances, or even outsource to AR management services. So, shift your thinking to finding a cleaning billing software that offers exceptional value.
It doesn’t mean you have to sacrifice your profits, either. You can experience the best of both worlds with an affordable cleaning business invoicing software that still offers unparalleled capabilities: InvoiceSherpa.
InvoiceSherpa is the best accounts receivable automation software for a variety of applications, including cleaning companies. Whether you’re a solopreneur running things entirely on your own or you’re managing a large-scale cleaning company, our solutions will streamline your billing processes for the better.
Many users are seeing dramatic improvements in their cash flow, too. Some have managed to bring down past due receivables by 25%, days sales outstanding (DSO) by 20%, and bad debt reserves by 15%.
There are so many great features waiting to be discovered. You can customize your invoices themselves along with the reminder messages that are sent out on an automatic basis.
Your clients even get their own dedicated portal with 24-hour access to view and pay outstanding invoices and make payment terms if necessary. They can set up recurring billing for repeat services, too.
Plus, you’ll be able to keep your finger on the pulse of your company’s financial health with your own dashboard for accounts receivable.
The system integrates with a variety of accounting software ranging from Quickbooks to Clio and Xero. You can also connect to Stripe or PayPal so your clients have a number of options to settle any outstanding bills.
Every time a client pays, the amount will be reconciled in your accounting software automatically, reducing discrepancies and streamlining things even further.
We’ve had clients tell us that InvoiceSherpa is like having your own dedicated AR employee but for just $49 a month. You can choose from a few different plans depending on the scale of your business, but you can rest assured you’re getting exceptional value in any of them.
Don’t just take our word for it, though. With a 14-day free trial, you can experience the power of InvoiceSherpa firsthand today!
The right cleaning service invoicing software can save you a ton of time and stress while empowering you to get paid faster. It also reduces the risk of financial errors while providing a more seamless experience for your customers.
InvoiceSherpa checks all the boxes with a world of possibilities at at unbeatable price. We know you came here looking for the best cleaning billing software, but the truth is, it’s the best billing automation system for just about any use case.
Whether you’re looking for a plumber invoicing software or legal billing software, landscaping invoice software, or anything in between, you can rest assured that InvoiceSherpa will meet your needs and exceed your expectations.
We also have a ton of helpful small business accounting tips in our blog, from how to find accounts receivable to how to send an unpaid invoice to collections, accounts receivable automation best practices, non-payment of invoice law, forecasting accounts receivable, demand letter for payment, why cash is important to a business, unbilled AR, and more.
So, what are you waiting for? Integrate seamlessly with your existing accounting systems and payment processors for smooth, error-free financial management today. Begin your free trial now and see how InvoiceSherpa can transform your cleaning business for the better!
Posted on October 3, 2024
